Sr. Administrative Assistant | Job Opportunity

 POSITION: Sr. Administrative Assistant

SALARY RANGE: Commensurate with Qualifications and Experience

SUPERVISOR: Director of Programs & Services

HOURS: 35 hours per week TERM: Full-time Permanent LOCATION: New Aiyansh, B.C.

JOB SUMMARY: The Sr. Administrative Assistant provides clerical, operational and administrative support in order to maintain reports, records and documentation for the Programs and Services files, administrative files and financial records for the department. The Sr. Administrative Assistant is required to have a good understanding of the programs and services of the directorate

Duties:

• Under the direction of Programs and Services Director, the Sr. Administrative Assistant provides a full range of clerical, operational and Sr. administrative assistance to the Director and the Programs and Services staff;
• Develop and maintain an efficient filing system and maintain confidential information for the department;
• Provide assistance to implement, maintain and update various databases, records and reports for the department;
• Coordinating, tracking and documentation of projects within the directorate;
• Coordinate reporting materials with other Programs & Services administration staff and /or managers or coordinators required for NLG Programs & Services Committee and Programs & Services Education Sub-Committee; and ensure all reports are prepared on a timely basis;
• Coordinate reporting materials for NLG Executive monthly meetings and liaise with Manager of Executive Services to the CEO;
• Track and direct incoming communication, calls, mail/faxes and acknowledge receipt of correspondence;
• Generate POs, process invoices, coordinate department time and leave records, obtain authorization for payment;
• Draft correspondence, communication notices etc. and take/produce meeting minutes as required;
• Assist in preparation of arranging meetings, book travel / accommodation as required and prepare itineraries;
• Assist with maintaining adequate inventory of stationery and supplies; Other related duties.

EDUCATION:

• Grade 12 or GED equivalent required;
• Post-Secondary education in Business or Administration preferred

EXPERIENCE:

• Minimum of three to five years of combined clerical, administrative and receptionist experience required

SKILLS/ABILITIES:

• Good understanding of the Programs and Services professional staff work requirements;
• Strong written and verbal communication skills with ability to work effectively with a variety of audiences;
• Ability to maintain positive client relations under possible adverse circumstances;
• Ability to prioritize and manage a workload which often includes multiple competing demands;
• Dynamic, proven ability to engage others and work in a team environment; Highly organized and structured, with attention to detail;
• Proficient use of standard Microsoft applications; Must possess a positive, friendly attitude and a strong work ethic;
• Knowledge of the Nisga’a Treaty an asset; Ability to understand and speak or familiarity with Nisga’a language and culture an asset.

The successful candidate will be required to have/complete/provide:

1. A valid BC Drivers’ license with recent drivers’ abstract
2. Three recent work related references;
3. The successful candidate will be subject to a criminal record check.

Applicants are required to submit a resume with cover letter describing their qualifications and related experience prior to 5:00 pm on September 8, 2025.
We thank all applicants for their interest, however, only those selected for an interview will be contacted.
Please be advised that social media checks are part of the recruitment process.

APPLICATIONS MAY BE DIRECTED TO:
Nisga’a Lisims Government
Attention: Human Resources Department

P.O. BOX 231, New Aiyansh, B.C., V0J 1A0

Email: hr@nisgaanation.ca