POSITION:          Administrative Assistant

SALARY RANGE:  Based on qualifications

SUPERVISOR:      Director of Communications and Intergovernmental Relations

TERM:                Full-time Permanent

LOCATION:         New Aiyansh, British Columbia

JOB SUMMARY: Performs administrative and clerical support to the Directorate of Communications and Intergovernmental Relations.

RESPONSIBILITIES:

1. The performance of various administrative tasks including:

•  All communication activities including telephone, fax, e-mail;
• Screens Director‚Äôs telephone calls by making preliminary inquiries to the nature of the call, gathers background information or research as requested and conduct follow-up calls as directed;
• Summarizes contents verbally to the Director;
• Drafts preliminary correspondence, as directed;
• Print newsletters in a booklet format for distribution;
• Scheduling and confirmation of all appointments including meetings and reminds the Director of obligations in advance;
• Receiving and distributing mail while prioritizing urgent mail and flags for follow up;
• Coordination of, and preparation for meetings (agendas, photocopying, facilities, attendees, etc.);
• Maintenance of the physical and electronic filing system including control of confidential materials;
• Creation of correspondence including reports, minutes, photocopies, etc., as required;
• Travel planning/arrangements and ensures that travel advances are processed on time, as required;
• Other general office functions;

   2.  Assisting with the administration of Purchase Orders, Invoices;

   3.  Coordinate directorate reporting material required for NLG Executiv by           working with the Executive Assistant to the Chief Executive Officer to accomplish this;

   4.  Provides administrative and other support for special events;

   5.  Other duties may be assigned;

EDUCATION or OCCUPATIONAL CERTIFICATION:

1. Minimum high school diploma;
2. Post secondary training in Business Administration an asset.

EXPERIENCE:

1. Minimum of 2 years in an administrative assistant position is required;
2. Strong Microsoft Word and Excel experience is required;

SKILLS/ABILITIES:

1. Excellent written and verbal communication skills;
2. Ability to prioritize, organize and manage a workload including concurrent multi-initiatives with changing deadlines;
3. Highly organized and structured with clear attention to detail;
4. Ability to understand and speak or familiarity with Nisga’a language and culture an asset.

The successful candidate will be required to complete/provide:

1. 3 recent work related references;
2. Applicants must be able to work in Canada.

Applicants are requested to submit resume package consisting of a cover letter describing their qualifications and resume. Resume packages must be received prior to 5:00 pm on June 15, 2012. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

ALL RESUME PACKAGES MAY BE DIRECTED TO:                     

Nisga’a Lisims Government

  Attention: Human Resource Department

  P.O. BOX 231, NEW AIYANSH, B.C., V0J 1A0

  Fax Number: 250-633-2367

  Email: hrdept@nisgaa.net